Microsoft Teams presentation control is about to become significantly more flexible. Microsoft is rolling out a feature that allows multiple people to control presentation slides during the same Teams meeting or webinar. For businesses that co-present regularly, this update removes one of the most consistently frustrating aspects of online meetings. The change is small in technical terms. In practice, however, it makes a noticeable difference to how professional and fluent your meetings feel.

The Problem With Microsoft Teams Presentation Control Today

Anyone who has co-presented in a Teams meeting will recognise the issue immediately. Currently, only one person can control the slides at any given time. When multiple people are presenting different sections of a deck, they either need to keep asking the person in control to advance the slides, or they need to go through an awkward handover process mid-meeting.

Neither option feels natural. Interrupting a presentation to say “next slide please” breaks the flow. Stopping to hand over screen control takes time and creates an uncomfortable pause. For client-facing meetings, webinars, or internal briefings where professionalism matters, these moments undermine the impression you want to make.

Teams is already the platform most businesses use for online meetings. Therefore, improving how presentations work within it has a direct impact on how those meetings run day to day.

How the New Microsoft Teams Presentation Control Feature Works

The updated Microsoft Teams presentation control feature allows the meeting host to assign slide control to more than one participant. Each co-presenter can then advance, navigate, and manage the slides during their section without needing to request control or wait for the host to hand it over.

In practice, this means a team presenting to a client can move through a deck naturally. Each person takes control of their own section when their turn arrives. There are no verbal handovers. No pauses. No waiting for someone else to click the button on the other side of the call.

The feature is beginning to roll out on the Windows desktop version of Teams. The host selects co-presenters when setting up the meeting, and each of those participants gains slide control for the duration of the session. The setup process is designed to be straightforward rather than technical.

For businesses in Crawley and across Sussex that run regular client presentations, team briefings, or training sessions over Teams, this update arrives at a practical level. It does not require any new software or additional licences. It simply becomes available as part of the standard Teams experience once the rollout reaches your account.

Why Multi-Presenter Slide Control Matters for Business Meetings

The impact of this change goes beyond convenience. Meetings where multiple presenters can control slides smoothly feel more confident and better prepared. Clients and stakeholders notice when a presentation flows without interruption. They also notice when it does not.

For training sessions and internal briefings, the benefit is equally clear. A team learning session where three people each present a section of content runs far more smoothly when each presenter controls their own slides. The audience stays focused on the content rather than the mechanics of the handover.

Furthermore, the ability to assign co-presenters supports better preparation. When each presenter knows they will control their own section, they can rehearse it independently. This leads to better prepared presentations and greater confidence from everyone involved.

Our article on the Microsoft Teams update and productivity features covers other recent improvements that help businesses get more from their Teams environment.

What Else Microsoft Is Improving in Teams

The multi-presenter slide control feature is part of a broader pattern of improvements Microsoft has been making to Teams. Real-time text messaging during calls is another recent addition. This allows participants who prefer to type rather than speak to contribute to a meeting through text without disrupting the flow of the conversation.

Together, these updates point towards a version of Teams that is more flexible and accommodating of different working styles. Not every participant in a meeting communicates the same way. Not every presentation involves a single speaker. Microsoft appears to be addressing both of these realities with the improvements it is making.

For businesses that rely on Teams as their primary communication and collaboration platform, keeping up with these changes ensures your team is getting the full benefit of the tools available to them. Many Teams features go unused simply because staff are not aware they exist. A brief internal update when new features arrive can make a meaningful difference to how effectively your team uses the platform.

Our article on making the most of Microsoft updates covers how businesses can stay on top of platform improvements without it becoming a burden.

Getting the Most From Microsoft Teams in Your Business

Microsoft Teams is included as part of most Microsoft 365 subscriptions. However, many businesses use only a fraction of what it offers. Video calling and chat are the most visible features. However, Teams also includes file collaboration, project channels, integrated apps, and now improved presentation tools.

Getting more from a tool you already pay for is one of the most straightforward ways to improve productivity without additional cost. For business owners and directors considering their technology investment, it is worth periodically reviewing whether your team is using your existing platforms to their full potential.

Our cloud management page covers how businesses can ensure their Microsoft 365 environment is properly configured and fully utilised across their team.

What This Means For Businesses

The Microsoft Teams presentation control update is a practical improvement that will benefit any business that presents regularly online. It removes friction from co-presentations, improves the flow of meetings, and makes the platform feel more professional to everyone involved.

For business owners and directors, the immediate action is minimal. The feature rolls out automatically and requires no technical setup beyond what is already in place. However, it is worth making your team aware of the change so they can take advantage of it when it arrives in your account.

If your business runs regular webinars, client presentations, or internal briefings, consider how this feature might change the way you structure those sessions. Assigning slide control to each presenter in advance rather than relying on a single host to manage the deck is a small workflow change that makes a disproportionately large difference to how your meetings run.

Final Thoughts

Microsoft Teams presentation control has long been a source of frustration for businesses that co-present. The new multi-presenter feature addresses this directly. It is the kind of update that, once experienced, quickly becomes something you wonder how you managed without.

Keep an eye on your Teams interface over the coming weeks. When the feature arrives, spend a few minutes exploring how to assign co-presenters before your next important meeting. The result will be a noticeably smoother experience for everyone in the room, whether virtual or physical.